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Constitution

  1. NAME OF THE SOCIETY:  Mangalore Obstetrics and Gynaecological Society
  2. (a) REGISTERED OFFICE: IMA House, Behind Wenlock Hospital (OP), Attavara Road, Mangalore-575001

(b) CORRESPONDENCE ADDRESS: Wherever Secretary is located

  1. 3. AIMS AND OBJECTIVES OF THE SOCIETY
  2. To promote the study, practice and advancement of Obstetrics and Gynecology and allied sciences.
  3. To provide a forum for the professional interaction of the Obstetricians and Gynaecologists.
  4. To support and promote the welfare of the practitioners of Obstestrics and Gynecology.
  5. To maintain efficient standard of teaching, enhance the standard of practice of Obstetrics and Gynaecology and to promote research.
  6. To promote co-operation and fellowship amongst the members of the society.
  7. To create interest in matters relating to maternal and Child Welfare and Family planning amongst the Obstetricians and community.
  8. To carry out such other activities from time to time as may be necessary to promote the welfare of Obstetricians and Gynaecologists.
  9. To do all such other things, as are cognate to the Objectives of the society or are incidental or conducive to the attainment of the above objects.
  10. To accept receive, purchase, take on lease or hire or otherwise acquire, any movable or immovable property or any rights or privileges necessary or convenient for the purpose of the society at such terms and conditions as may be thought fit or convenient to, to purchase such other furniture, equipment’s books, newspapers, periodicals, utensils, fittings, apparatus as and when deemed necessary by managing committee of the society.
  11. To erect maintain improve, alter and to keep in repair any building for the purpose of the society.
  12. To borrow or raise money in such manner as the society may think fit and collect subscriptions and donations for the purpose.
  13. To invest any money of the society not immediately required in such manner as may from time to time be determined by the managing committee.
  14. To assist, subscribe, co-operate or affiliate to, or amalgamate with any other body, whether incorporated, registered or not and having altogether or in part objects similar to those of the society.
  15. Organize, promote associate with regional, national, international or special conferences, seminars, symposia, workshops, refresher courses, continuing medical education programs, exhibitions, lecturers.
  16. Organize or participate and co-operate with suitable organizations to camps/clinics/hospitals and other health promotion/welfare activities.
  17. Establish or institute orations, scholarships, fellowship, prizes and other awards or distinctions

4) The society shall apply their profits if any or other income in promoting the above said objects and it is specifically prohibited the payment of any dividend or distribution of any income or profit among the members.

5) The jurisdiction of the Society shall extend all over the Dakshina Kannada District and Udupi in the State of Karnataka for the existing members and for new members.

6) The President of the Society is authorized to file this Memorandum of Association and Rules and Regulations and correspondences with Registrar of Societies.

 MANGALORE OBSTETRICS AND GYNAECOLOGY SOCIETY

RULES AND REGULATION (BYELAWS) OF THE SOCIETY

  1. Name of the Society: Mangalore Obstetrics and Gynecology Society

(Hereinafter referred to as the “Society”)

  1. Office:
  • Registered Office:- IMA House, Behind Wenlock Hospital (OP), Attavara Road, Mangalore-575001
  • Correspondence office :Wherever Secretary is located
  1. Association Year: January 1st to December 31st
  2. Working hours:

10.00am-1.00pm except on Sunday and general holidays

  1. Membership Eligibility:

Any person holding a medical qualification recognized by the Medical Council of India and practicing-or interested in the science of Obstetrics and Gynaecology and / or Family planning shall be eligible to be a member of the Society.

  1. Classes of Membership:

There will be following classes of membership

  • Life Members
  • Ordinary Members

Life members; Members who pay onetime subscription as specified herein below are eligible to become Ordinary Members as well as the Life Members.

Ordinary Members: Members who pay subscription annually as stated herein below.

  1. Subscription:

Life members-Rs. 12,500/

Ordinary members- Rs.1,500/

  1. Admission subscription :

Rs. 500/-(For new member)

The above subscription structure may vary from time to time and the same shall be fixed by the General Body.

  1. Selection of Members:

Selection of all kinds of members shall be effected in the following manner. Members shall be elected on the recommendation of the Executive Committee on application being made by the candidate on a prescribed form to the Secretary with recommendation of two members of the Society.

  1. Time of Payment of Subscription:

All Subscription shall be paid in advance at the commencement of the official year which starts from 1st January of every year. The last day for payment of Subscription without fine is 15th January. After that, Subscription  shall be accepted with a fine of Rs. 50/month.

  1. Register of members:

There shall be a register kept for all members of the society.

  1. Resignation of a Member:

A member shall continue as such till he sends in a written resignation of his membership to the Secretary. A member may at any time resign his membership of the Society by giving 30 days notice in writing to the  Secretary on paying all  due by him if any. The member who wishes to resign from the society shall not be entitled to a refund of any part or whole of the membership dues paid by him.

  1. Readmission of a member:

A member who has resigned under the above clause, on an application being made for the purpose may be readmitted. No persons who has ceased to be a member by reason of non-payment of his subscription shall be eligible for re-admission until he has paid all dues to the Society at the date when his membership ceased. If an Ordinary member failed to pay his subscription for a period of one year, his name shall be automatically struck-off the roll of members by the Executive Committee. If such a member desires to re-join the Society, then he shall clear the amount due from him to the Society and pay a fresh entrance fee.

  1. Termination/Expulsion from the Membership:

Any member will lose his rights and privileges if he fails to pay the subscription as per the byelaws of the Society. Any member disregards or violates or doesn’t abide by the Memorandum of Association, Rules and Regulation and standing orders of the Society that may be in force from time to time shall be liable to permanent termination from the membership of the Society. A member accused or suspected of misconduct or conduct subversive of the objects of the Institution or detrimental to its interests or repute shall be given by the Executive Committee an opportunity to explain his conduct and if after enquiry by the Executive Committee he is found guilty, then upon a resolution being so passed by the General Body, he shall be removed from the Membership Register.

Pending decision of the General Body on any such reference by the Managing Committee, the Committee shall have power to suspend a member from exercising his rights and privileges.

  1. Rights and privileges:

Every member shall be entitled

  • To attend, take part to vote in all General body meetings and other meetings of the Society.
  • To become a member of the Executive Committee.
  • To Propose or second candidates for admission to the Society.
  • To a copy of each issue of the periodical and other publications of the Society either free or on payment of any prescribed charges during the continuation of the Membership.
  • To any other privileges that may be conferred upon the members by the Central, State and Local branches
  1. Transfer of Membership: Not Entertained.
  2. Management:

The management of the Society shall be vested in the Executive Committee constituted as here under.

  1. Executive Committee(Office Bearers):
  • President                         1
  • First Vice President 1
  • Second Vice President 1
  • Secretary                         1
  • Joint Secretary                           1
  • Treasurer                         1
  • Treasurer                         1
  • Members                             5
  • Immediate past President         1
  1. Term of office of the Executive Committee:

The term of office of the Executive Committee shall be One year.

  1. General Body:

The General Body of the Society will consists of all Life Members and all Ordinary Members. Members of the General body shall have a right to vote at the meeting to elect the Managing Committee and also be eligible for election as office bearers and members of the Managing Committee.

  1. Election for the Executive Committee.

Election will be by ballot. The Executive Committee shall be elected annually. Presiding officer for the election will be the immediate Past President. If the immediate Past President disagrees to act as the Presiding officer due to some unavoidable reasons, or he is dead, then any other previous Presidents can be named by the Executive Committee as the Presiding Officer. Such Presiding officer should have continued to be a member of the Society following completion of his tenure as a President. Notification for nomination of names for different posts will be sent by 2nd Sunday of October of that year. Two weeks time shall be given for filing of the nomination papers. Withdrawal of nomination papers will be done by 2nd Sunday of November of that year. The Presiding Officer shall conduct the election for the new Executive Committee on the date fixed for the Annual General Body Meeting.

  • Terms and conditions for the posts:
  1. President and Vice president :-

He should have been an active Member of the Society at least for the past 5 years continuously without resignation or termination/Expulsion and without  dues or arrears of any type to the Society. He should also have held a post in the executive committee for a continuous period of 1year.

  1. For other posts:

He should have been an active member of the Society for 3 years continuously  without  resignation or termination/Expulsion and without dues or arrears of any type to the Society. Member cannot be holding two posts in the Executive Committee. Executive Committee posts cannot be held for longer than 2 years continuously.  If any member wishes to file nomination for a post even after holding the  same continuously for a period of two years, then he is allowed to do so only after a break of one year.

23)  Functions and Power of the Executive Committee:

The Committee shall direct and regulate the general affairs of the Society, and shall subject to the general control of the General Body. It shall have power to frame Rules and Regulations for the conduct of business,  meeting and maintenance of the Society. The Committee shall in addition to the power by these rules expressly conferred upon them, exercise all such powers and do all such acts and things  as may be done by the Society, which are not hereby expressed directed or required to be exercised or done by the Society in a general meeting.

Without prejudice to the general powers conferred by the preceding clause herein the Executive Committee shall have the following powers:

  1. To elect all classes of Members
  2. To appoint committees and sub committees.
  3. To represent any matter which they consider in the interests of the society or of the Obstetricians and Gynaecologists or the medical profession are affected before the Government or Public bodies or any properly constituted authority.
  4. To manage the funds of the Society in accordance with the rules laid down by the General Body.
  5. The Executive Committee shall consider the reports of the working of the various committees and submit the same to the General Body with recommendations.
  6. The Executive Committee shall prepare the annual reports and balance sheet and statement of accounts to be presented to the General Body at the annual general meeting.
  7. To purchase, to take on lease, otherwise acquire, hold, manage, let, sell, mortgage exchange or otherwise dispose off movable or immovable property of every description and all rights or privileges necessary or convenient for the purpose of the society and in particular any land, building, furniture, household  or other affects, conveyance and accommodation when deemed necessary or desirable in the interests of the society , sell let, hire out , mortgage, transfer  or otherwise dispose off the same in accordance with the provisions of the Karnataka Societies Registrations Act, 1960
  8. To acquire, construct, improve or alter and maintain buildings on behalf of and for the society.
  9. To accept endowments and grant from the national and international official or non-official, sponsored by the Government or other Charitable or similar institutions, foundations etc, or from individuals to advance the aims and objects and purpose of the society and its periodical.
  10. To borrow or raise money, collect subscription, donations for the society and the periodical in such manner as the society may think fit.
  11. To invest any money of the society or proceeds from the movable and or immovable properties of the society if not immediately required by the society and to withdraw the same in the manner provided by law.

24)  Duties and power of the Executive Committee:

  1. The President and Vice President:

The president shall preside the annual meeting, other ordinary, special meeting, general meeting and clinical meeting and all meetings of the Executive Committee. He shall regulate the proceedings of the meetings, interpret the application of laws, decide his ordinary vote, have casting vote in case of a tie. In absence of the President, the First Vice-President shall assume the  responsibilities of the President. In case, both the President as well as the First Vice President are absent, then the Second Vice President shall assume the responsibilities of the President and that of the First Vice President.

  1. b) Secretary and Joint Secretary
  • He shall derive his powers from the Executive Committee and shall be in charge of the office of the Society. He shall carry on his work under the general direction of the President. He shall conduct all correspondence, lectures and demonstrations, shall attend all meeting of the society and Executive Committee and keep proceedings thereof and shall be ex-officio member of all Committees.
  • He shall maintain correct and update registers of all Members of the Society.
  • He shall bring any matter which he considers necessary in the interest of the Society to the General Body and the Executive Committee for guidance and decision.
  • The minutes of all meetings shall be recorded and circulated to all Members of the Executive Committee.
  • Prepare annual reports, compile and arrange publication of the transactions of the Society. In the absence of the Secretary, the Joint Secretary will assume the responsibilities of the Secretary. He will also help the Secretary in his work.
  1. Treasurer and Joint Treasurer:

Treasurer shall receive and make payments of all monies and deposit them in the banks, maintain an account of receipts and disbursements of funds, prepare the balance sheet and statement of accounts, and get audited by the Auditors named  by the Executive Committee of the Society. Treasurer shall be responsible for collection of all subscription. He shall disburse money for the expenses incurred in running the Society after obtaining adequate voucher. All payments to be made after obtaining consent of President and the Secretary.  Joint Treasurer will assist Treasurer in his work and in the absence of Treasurer, the Joint Treasurer shall perform the duty.

25) Committee meetings:

  1. Executive Committee Meeting:
  • The Executive Committee shall meet at least 3 times a year. Two weeks prior notice by E Mail/post, stating the agenda shall be communicated to the members along with the notice.
  • The meetings of the Executive committee shall ordinarily be convened by the Secretary with the consent of the President.
  • The Secretary shall convene a special meeting of the Executive committee on a written requisition of at least six members of the Executive Committee, within a week of the receipt of such requisition.
  1. Ordinary general meeting:

An ordinary general meeting of the Society shall be convened as often as may be necessary to transact official business and to acquaint the members of the Society with the work of the Executive Committee. One weeks’ prior notice shall be necessary for such a meeting.

  1. Urgent meeting:

An urgent meeting of the Executive Committee or the General Body shall be convened by the Secretary with the consent of the President to transact any urgent business. A notice of 48 hours by E mail for such a meeting shall be deemed sufficient.

  1. Special Meeting:

A special meeting shall be convened for a special purpose within a fortnight after the receipt of a written requisition signed by at least 1/3rd the members of the Society specifying the object.

  1. Annual General Body meeting:

The annual general meeting shall be held every year between the 3rd Sunday of November and the 3rd Sunday of December and on the same day election for the Executive Committee shall be conducted. Notice for the Annual General Body shall be sent by post to all the members.

A notice thereof shall be given at least fortnight week before the date fixed for the meeting. A copy of the balance sheet and the annual report passed by the Executive Committee shall be circulated to the members before the date of the meeting.

  1. Clinical Meeting:

A minimum of 4 (four) Clinical meetings shall be held in a year on the date and time fixed by the Executive Committee. A week’s notice shall be given by E mail/post. No official business shall ordinarily be transacted at clinical meetings.

  1. Social functions :

Social functions shall be held when and where found convenient.

26) Business at the Annual General Body Meeting:

The following business shall be transacted at the Annual General Body meeting unless otherwise determined at the meeting:

  1. To confirm minutes of the last General Body meeting.
  2. To adopt the balance sheet and statement of accounts audited by the Certified Auditors and passed by the Executive Committee, if the same has not been adopted in the previous General Body meeting.
  • To consider such other matters of the Association referred by the Executive Committee.
  1. To adopt the annual report approved by the Executive Committee.
  2. To elect president and Executive committee for succeeding year.
  3. Fixing the date for installation of new Executive Committee.
  • To appoint certified auditors for the next year and fix their remuneration.

27) Quorum:

At meetings of Executive Committee, 1/3 of the members shall constitute a quorum.

An Ordinary General meeting, Special general meeting and Annual General Body meeting shall require 30% of members to form a quorum. Clinical meetings shall need no quorum. If no quorum, Meeting for that day shall be adjourned and the members present at that meeting shall fix a date for the next meeting.

  • Minutes:

Minutes of all kinds of meetings shall be kept by the Secretary.

Minutes of the Ordinary, Urgent, Special and Annual meeting of the General Body shall be confirmed at the next meetings of the General Body.

  • Funds:

The funds of the society shall include:-

  1. Admission subscription and annual subscription.
  2. ii) Subscription of life members.

iii) Donations.

  1. iv) Receipts from other activities of the Society.

I ) Usage of the Funds of the Society

  1. Entrance subscription/Admission subscription:

Subscription received when a new member or a member whose membership has lapsed is readmitted. Such subscription shall be made available to the board of the Society to run its day-to-day activities.

  1. Membership subscription from ordinary members:

Subscription received from members shall be utilized for making the contribution to national/ state bodies on behalf of the members. Any amount left over shall be made available to the board of the Society to run its day to day activities.

  1. Life membership Dues :

Subscription collected from members who join as life members shall be added to the reserve fund- membership such fees cannot be utilized for any other purpose.

  1. Reserve fund membership:

The life membership subscription collected from members shall be the reserve fund membership. This corpus shall not be utilized for any purpose. The interest recurred from the investment of this corpus on an annual basis shall be utilized for national / state body contributions on behalf of the life members. Any interest amount left over may be made available to the board for running its day to day activities. Any unutilized interest amount at the end of due financial year, shall be added to the corpus.

  1. Reserve fund – CME

The reserve fund CME shall include an amount of Rs. 7,25,000/- (Rupees Seven Lakhs Twenty Five Thousand only)and   any other amount collected as donations, to this corpus. This corpus shall not be utilized for any purpose. The interest received from investment of this corpus on an annual basis shall be utilized for conducting an oration on behalf of the society, any interest amount that remains unutilized shall be added to the corpus at the end of the financial year.

  1. Receipts and Donations

Receipts and Donation received towards the reserve fund CME shall be added to the corpus of this fund.

Receipt and Donation received towards any other activities shall be utilized by the board for the specific activities towards which it has been received for. Any excess of fund after the completion of the activities shall be made available to the Board for running its day to day activities

  1. II) Bank Accounts
  2. Savings bank and current accounts:

The Executive Committee shall maintain savings bank accounts and or current accounts opened in the name of the Society in the any of the Nationalised Banks within the City of Mangalore.

  1. Current expenses:

All current expenses shall be disbursed by any two, among the President, Secretary and the Treasurer. For all unusual expenses, the sanction of the President shall be necessary.

III)  Statement of Accounts:

The Secretary and Treasurer shall prepare an annual statement of accounts and balance sheet and get them audited by the certified auditor appointed by the Society. These annual statement of account and balance sheet shall be approved by Executive Committee for adoption at the Annual General Body meeting of the Society.

30) Framing new rules and amendments:

The Executive committee as a rule shall recommend new rules and refer the same for approval of the General Body. Any member desirous of proposing any changes in the rules of Society shall give at least 15 day notice of such proposals to the Secretary who shall bring them before the General Body after they have been considered by the Executive Committee.

31) Resolution and motion:

Resolutions and motions to be moved by members at any general meeting shall be sent in writing to the Secretary duly proposed and seconded, at least 15 days before the meeting at which they wish to move them, such resolutions shall be considered by the Executive Committee in the first instance.

32) Papers and communications:

All papers read and communications sent to the Society shall be the property of the Society and the same cannot be published by the author without the sanction of the Executive Committee.

33) Visitors:

A member of the Society may invite medical friends as visitors at any clinical and social functions. Permission of the President shall be obtained in writing for the said purpose.

Prominent members of the profession and lay public may be invited by the Secretary with the permission of the President to address the Society on subjects within the preview of the object of the Society.

34)  Obstetrics and Gynaecological congress:

The Society shall join any other Obstetric and Gynaecological Society or any other academic oriented institution or association in the field of Medicine as a whole, in India or outside to hold any activities designed to enhance the interest of the Indian Obstetricians and Gynaecologist. The Society shall earnestly try to carry on or work upon any resolutions passed and recommendations made by such conference.

35)  Dissolution of the Society:

Any proposal to dissolve the Society must follow the procedure laid down in Section 22 of the Karnataka Societies Registration Act, 1960. In the event of dissolution of the Society, all necessary steps shall be taken for the disposal and settlement of the property of the Society, its claims and liabilities, as the Executive  Committee  shall find expedient.

36)  Investments :

The funds of the Society shall be invested in the modes specified under the provision of  the Income Tax Act, 1961, as amended from time to time.

37)   Utilization:

The Fund and income of the Society shall be solely utilized for the achievement of the object of the Society and no position of the income of the Society shall be utilized for payments, to the members by way of profit, interest, dividends etc.

38)    Amendment: No amendments to the Rules and Regulations of the Society as laid down shall be made which may prove to be repugnant to provision of the Income Tax Act, 1961 as amended from time to time. If any amendments are required to be carried out, the same shall be done with the prior approval of  Director of Income Tax(Exceptions) of Income Tax.

39)    Irrevocable:

The Society formed shall be irrevocable.

40)    The benefits of the Society shall be open to all irrespective of casts, creed                or religion.

The word “HE” wherever it stands in this constitutions shall represent both men and women members of the Society.

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